Registration Now Open for Metadata and Management of Cultural Heritage Digital Media: From Fundamentals to Future Trends!

Metadata and Management of Cultural Heritage Digital Media: From Fundamentals to Future Trends

Visual Resources Association Foundation Regional Workshop
APRIL 26, 2019
Instructor: Shyam Oberoi

Hosted by The Smithsonian’s Freer|Sackler

Sponsored by the Samuel H. Kress Foundation and the Visual Resources Association Foundation

Ready to Register? Click here.


This day-long workshop will provide you with the background and tools to effectively organize, catalogue, and distribute your institution’s digital assets by introducing you to the core concepts of managing digital content. Participants will receive an overview of metadata standards, as well as how to manage, share, and publish digital content.

Topics covered will include:

  • Best practices for metadata cataloging, crosswalks and controlled vocabularies; Linked Open Data (LOD), Resource Description Format (RDF), International Image Interoperability Framework (IIIF) and other preservation metadata and authoritative taxonomies.
  • Embedded metadata and associated embedding tools as related to the easy transfer of data
  • Workflows for successfully managing collaborative digital projects, including intellectual property and rights assessments, content distribution, and long-term archival storage.
  • Successful project management strategies and tools for team collaboration.
  • Content management systems and digital delivery platforms, for a variety of types of digital content (online collections, library & archival content, scholarly publications etc)
  • Assessing rights and reproductions, and other copyright considerations that may impact digital distribution.


  • 9:30-9:50 – Arrival with coffee service
  • 9:50-10:00 – Introductions
  • 10:00 – 12:30 – Morning workshop session
  • 12:30 – 2:00 Lunch
  • 2:00 – 3:30 – Afternoon workshop session
  • 3:30 – 3:45 Coffee Break
  • 3:45 – 4:45 – Final Thoughts and Q&A


Shyam Oberoi is the Chief Digital Officer for the Royal Ontario Museum where he oversees the Museum’s digital and technology strategy.  Before coming to the ROM, he was the Director of Technology and Digital Media at the Dallas Museum of Art, where he led the Museum’s digital and technical initiatives with responsibility for media creation, gallery interactives, technical services and mobile experiences. Among his successes was a multi-year project to comprehensively digitize every object in the DMA’s collection, and publish the entire collection online with extended scholarly content.  Previously, Shyam spent nearly a decade at the Metropolitan Museum of Art in New York, where he oversaw a team responsible for the archiving, cataloging, licensing and digital content distribution for the museum’s 2 million works of art. He is frequent presenter at museum and technology conferences including SXSW, American Alliance of Museums, Museum Computer Network (MCN), and has led a number of cross-institutional collaborative technology projects, including “Building for Engagement: Participation at Scale in Art Museums” funded by a National Leadership Grant from the IMLS.  He has a B.A. in Computer Science from Manhattan College, and an M.A. in English from New York University.


The workshop fee is $125. You may register for the workshop HERE.

PLEASE NOTE: On-site registrations will not be accepted for this workshop.

If you have questions about registration, contact Beth Haas, VRAF Director,


Cancellations for the VRAF Regional Workshop will only be accepted until April 12, 2019. Until this time, registrants will be refunded their full fee minus a $25 service charge. After April 12, cancellations will not be refunded. While every attempt will be made to hold the workshop on April 26, 2019, if inclement weather prevents either the instructor or a large number of participants from attending, the workshop will be rescheduled. Refunds of the registration fee will only be issued if you are unable to attend the workshop on the rescheduled date. The VRAF is not responsible for refunding any previously made travel or lodging arrangements.


Workshop Location:

Dillon Ripley Center, 1100 Jefferson Drive, SW, Washington, DC

Enter from the copper domed kiosk on Jefferson Drive between the “Castle” and the Freer Gallery of Art.

Parking: There is limited metered parking on Jefferson, Independence and side streets around the mall.  Metro or Circulator Bus is recommended.

Public Transportation: Orange and Blue line metro stop at the Smithsonian metro.  Exit the station following the signs to the “mall.” Upon exit, the Freer Gallery and Ripley Center (domed kiosk) will be on your right/SE.

Air Travel: Flights can be booked to Dulles (IAD) or Reagan (DCA) Airports. Public transportation (Metro) can be used to travel either directly to the workshop or your hotel of choice.

Amtrak: If traveling by Amtrak, you will arrive at Union Station and be able to connect either directly to your hotel or the workshop via Metrobus or Metrorail. It is about a 30 minute walk from Union Station to Freer|Sackler.


Lunch options nearby (Please note that the registration fee does not include lunch costs.)

Wifi Information:  Wifi will be available to all attendees. Password will be provided on the day of the workshop.

Workshop Contacts:

For questions about the venue, contact Cory Grace, Supervisory Digital Imaging and Asset Specialist, The Smithsonian’s Freer|Sackler,

If you have questions about registration, contact Beth Haas, VRAF Director, or Sonya Coleman, workshop liaison,

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