Visual Resources Association Foundation Regional Workshop

March 13, 2020

Hosted by Occidental College Library / Center for Digital Liberal Arts

Sponsored by the Samuel H. Kress Foundation and the Visual Resources Association Foundation

Ready to Register? CLICK HERE


This workshop is aimed at helping information, academic, archives, and cultural heritage professionals navigate the murky waters of US copyright law as it relates to visual media.  Through both lecture and small-group exercises, we will answer common questions such as: How do I know whether something is protected by copyright? What is fair use and how can I apply it?  What copyright exceptions are available for library or archival use? How can I clear a copyright? How do I navigate and negotiate licensing agreements? Aimed at providing real-world applications within the academic, archival, library, gallery and museum environments, this workshop will use relevant case studies to explore issues such as educational and scholarly usage, securing academic publication rights (including for online use), creative reuse, fair use guidelines, VARA and moral rights, licensing from vendors and rights holders, and the public domain. Participants will also be introduced to tools and resources to help them and their constituents in making decisions regarding appropriate use and dissemination of visual media.  


9 am : Arrival, on-site check-in begins

9:30 – 11:30 am: Topics: Building Blocks of a Copyright, Copyright Duration, Copyright Infringement. Workshop Break-out sessions.

11:30am – 1:00 pm: Lunch on your own  (recommendations provided)

1:00 – 2:15 pm: Topics: Copyright Exceptions, DMCA, Moral Rights. Workshop Break-out Sessions.

 2:30 – 3:00 pm: coffee and pastries 

3:00 – 4:30 pm: Topics: Licensing Basics: Obtaining a License, Clearing Rights, Online Licenses, Negotiating Licenses. Workshop Break-out Sessions. Time for Questions.


Cara Hirsch, Deputy General Counsel, The Virtual Reality Company

Can We Do That? will be taught by Cara Hirsch, Deputy General Counsel at The Virtual Reality Company, a studio focused on the creation of content for virtual reality film and other experiences.  At VRC, Cara oversees all intellectual property matters relating to the company’s business. She is the former Associate General Counsel at the Solomon R. Guggenheim Foundation, where she supported Guggenheim’s legal affairs in a wide variety of areas including intellectual property.  Prior to the Guggenheim, Cara was Deputy General Counsel for Artstor, a nonprofit organization whose mission is to use digital technology to enhance scholarship, teaching, and learning in the arts, humanities and other fields. Among her duties at Artstor, Cara collaborated in refining Artstor’s intellectual property and other legal strategies for the organization.  She also supervised the rights review and clearance process for media collections in the Artstor Digital Library, a digital image resource that makes available to nonprofit institutions over 1.7 million digital images in the arts, architecture, humanities, and sciences. Cara also worked as an Associate at the law firms of Weil, Gotshal & Manges LLP and Andrews Kurth LLP, where she practiced in the field of intellectual property.  She served as Co-Chair of the Intellectual Property Rights Committee of the Visual Resources Association from 2011-2014. Cara received her J.D. from Fordham University School of Law and her B.A., with distinction, from the University of Michigan at Ann Arbor.



Registration is open until Friday, February 28, 2020 or until all spots are filled.

PLEASE NOTE: On-site registrations will not be accepted for this workshop.

If you have questions about registration, contact Beth Haas, VRAF Director,


Cancellations for the VRAF Regional Workshop will only be accepted until February 28, 2020. Until this time, registrants will be refunded their full fee minus a $25 service charge. After Feb. 28, cancellations will not be refunded. While every attempt will be made to hold the workshop on March 13, 2020, if an emergency prevents either the instructor or a large number of participants from attending, the workshop will be rescheduled. Refunds of the registration fee will only be issued if you are unable to attend the workshop on the rescheduled date. The VRAF is not responsible for refunding any previously made travel or lodging arrangements.


Workshop Location: Occidental College

Address: 1600 Campus Rd., Los Angeles, CA 90041

Campus map, directions and travel info:

Parking: There is no charge for on-campus parking. Please use the main entrance at Campus Rd. & Alumni Ave. and park at the Kemp Stadium and Rush Gym visitor parking lot (see map). Off-campus parking on Campus Rd. is also available with no time restrictions. 


Lunch options nearby (Please note that the registration fee does not include lunch costs.) Coming soon.

Wi-Fi Information: Provided on day of workshop.

Workshop Contacts:

For questions about the Occidental College venue, contact Anne Mar, Assistant College Archivist/Metadata Specialist,

If you have questions about registration, contact Beth Haas, VRAF Director,

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